Human Resource Management System (HRMS)
Human Resource Management System (HRMS)
Introduction:
The HR software, an organization uses should not just be beneficial for the employer but should have added features so that employees can also benefit from it. It must be chosen with such intent that the company grows as its employees grow with it. Many organizations find themselves stuck in limited functionality software which consumes valuable time because they do not know which modules and features the software they use should include. Here are some of the most essential and must-have modules you should be certain your HR Software includes.
This module should take care of the entire HR practices of an organization like Recruitment process, Employee personal & professional details, Employee appraisal, Payroll process, Salary slip generation, GPF, Loan and Conveyance etc, besides taking care of the documentation involved in Appointment letters, Creation of masters, Management of increments and other allowances like Arrears, calculation of supplementary bills, Advances taken against salary, etc. pertaining to the employees. The recruitment process should cover the entire cycle starting from the initiation process of the recruitment i.e. issue of the advertisement, receipt of the applications, person’s interview, interview result and the joining dates etc.
Establishment:
- Family & Emergency contacts
- Education
- Qualification
- Past employment history
- Employment Status
- Job description
- ACP Report
- Detailed Service Book
- Dynamic Search on Various Parameters
- Customized MIS Reports
- Pay Fixation
- Employee Details linked with portal
Payroll:
- Employee Profile.
- Promotion & Transfer Details
- User defined Salary Heads.
- Head Formula Creation
- Professional Tax Slab
- Dynamic Salary Structure
- Loan & Advance Transactions
- Insurance Transaction
- Increment
- Attendance Process
- Attendance Adjustment
- Auto Salary Process
- Arrear Calculation
- Pay Slip Generation
- Pay Slip Mail Facility
- Pay Bill Generation
- Monthly Earning Deduction Details
- Salary Bank Statement
- GPF/CPF Calculation
- Employee Wise Salary Structure
- Import/Export Facility with Excel
- Salary Slip Mailing Feature
- Dynamic Search on Various Parameters
- Mobile Alerts
- Customized MIS Reports
MIS Reports:
- Employee(s) list
- Monthly salary report
- Monthly Earning report
- Monthly Deduction Status
- Monthly Income Tax Status
- Monthly Insurance Status
- Monthly Bank Status
- Pay Slip Generation
- Individual Pay slip
- Employee(s) Annual Salary Status
- Bill forwarding
- Form-16
Pension Details & MIS Reports:
- Date of retirement according to employee status.
- Pensioner’s details according to super annulation’s pension/family pension.
- Pension bill generation.
- Monthly pension generated details.
- Annually pension generated details.
- Gratuity calculation details.
- Commutation of pension according to pensioner details.
- New Pension Scheme Management.
Insurance Details & MIS Reports:
- Employee enrolment.
- Update employee family details
- Monthly ESI generated details
- Monthly ESI payment details
- Customized MIS Reports
Attendance:
- Regular & Consolidate Attendance Process
- Attendance Adjustment
- Check-in-Check-Out Details
- Connectivity to External Attendance Utilities/Devices(Biometric /RF Card)
- Dynamic Search on Various Parameters
- Customized MIS Reports
Leave Management:
- Leave Type details
- Leave Assignment
- Leave Transactions
- LTC Leave Details
- Leave Carry Forward
- Holiday List
- Dynamic Search on Various Parameters
- Leave Application
- Leave Approval
- Leave Encashment
- ustomized MIS Reports
Duty Schedule Management:
- Planning of Duty Schedule to the team by the HOD
- Uploading of the Duty Schedule to the software
- Updating leaves of the team
- Customized Leave Reports
- Customized duty time
- Customized Report of the team present at any point of time
Self-Service Portal
Besides the HRMS module we also provide a Self Service portal with features as given below:
Features
Employee portal should be able to allow employees to access information about the Organization besides having access to their personal data, transaction and services. It should empower our employees to collaborate and control their work and tasks. All our employees should be able to keep up to date with what is going on in the organization from daily announcements to communications among all departments within the Organization. The portal should offer employees a personal space to manage their work and life events. The portal should provide for the following features:
- Update duty schedule for HOD’s
- Update Daily Tasks
- Manage Daily Tasks
- Manage Task duration
- Allowing all employees to view their leave history
- Online application with easy access
- Information on leave balance for any kind of time off
- Integration with various kinds of attendance readers like biometric readers etc.
- Shift management platform for flexible scheduling
- Application facilities for holidays and Short leaves
- Management for overtime
- alendar appearance for better visualization of employee attendance
For Administrator:
- User and Role Management
- Authentication and Authorization
- Managing user Logs